Infrastructure Re-Tendering

Challenge

In Quarter 4 of 2018 Musgrave engaged Peru Consulting to lead them through the re-tendering of the Datacentre, Infrastructure Support, Managed Print, Service Desk and End User Computing services.

These services had previously been delivered under a single monolithic contract with a single partner for many years and had been subject to numerous changes throughout its tenure.

The existing contract was not seen to be commercially or financially transparent and service delivery quality was perceived as being variable

Solution

Robust Sourcing Process

Peru led the end to end sourcing process:

Strategic Assessment: Assessment of operational risk, service demand, cost baseline, business strategy alignment and initial Market alignment to drive requirements

RFP & Selection: Developing and publishing the RFP, leading the evaluation process of responses against agreed criteria. Peru achieved approval of the recommended supplier solutions from senior executives and board members through focussed stakeholder management

Contracting: Negotiating the detail of the contracts with the chosen suppliers gaining internal and external approval

Outcome

Service Driven Contracts

Service focussed contracts were successfully negotiated with the 3 future-state suppliers
Service Commencement dates avoided Musgrave’s critical trading period
A robust, contracted, governance process was put in place to monitor value, service delivery and build relationships governed through a Contract Management Office setup by Peru
Contract deliverables saw improved service levels from the previous contract
Innovation, technology investment funds and resource pools were contracted to aid achievement of cost and service efficiencies

Value

Market Aligned End-State

Ensured costs and commitments were fully understood and delivered service price points in line with, or better, than market best value

Provided contracts with predictable exit and termination for convenience mechanism to provide optimal flexibility for a changing business

Ensured the final solution for each service that was aligned to the Musgrave business strategy

Demonstrated a robust, transparent sourcing process

Testimonial

“Musgrave engaged Peru to support a complex procurement exercise to transition from a single delivery model for our IT services to a multi supplier model. Peru successfully worked with Musgrave across the full lifecycle, leveraging their deep experience and demonstrating dedication and willingness to ‘roll their sleeves up’ to deliver a great result."

Dave O’Flynn, Group Chief Financial Officer, Musgrave